Export Documents Checklist India 2025 - Every Document Explained
An Indian export shipment requires 7–9 documents - Shipping Bill, Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, GST Invoice, VGM Certificate, and Form 13 are the core set. Missing any one of these causes customs holds, vessel misses, and payment delays. This checklist covers every document, who files it, and when.
Complete Export Document Checklist
Shipping Bill
MandatoryExport declaration filed with Indian customs (ICEGATE) before the vessel departs.
Bill of Lading (BL)
MandatoryReceipt of goods from the carrier. Also serves as a document of title and contract of carriage.
Commercial Invoice
MandatorySeller's invoice showing the transaction value, HS code, buyer/seller details, and terms of sale (Incoterms).
Packing List
MandatoryItemised list of all packages with individual and total weights, dimensions, and marks/numbers.
Certificate of Origin (COO)
As RequiredCertifies that goods were manufactured in India. Required for FTA preferential duty claims.
GST Invoice
MandatoryFor GST-registered exporters. Export invoices are typically zero-rated (IGST at 0%) under LUT/Bond.
VGM Certificate
MandatoryVerified Gross Mass of the container. Mandatory per SOLAS amendment for ocean exports.
Form 13
MandatoryLet Export Order - customs authorisation for the carrier to load the cargo onto the vessel.
Letter of Credit (LC)
As RequiredBank-issued payment instrument for LC-based trade. Not required for advance payment or open account.
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